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    Women Business Leaders: Organize According to Your Personality Type

    July 26th, 2011

    I have tried to various time management systems over the years and have found that there is no one size fits all. I have adapted and combined several methodologies to suite my lifestyle.  When getting yourself organized, it is important to consider your personality type and lifestyle.

    According to a recent article, “Know Your Personality Type Before Tweaking Your Life,” there are four personality types that could affect how women business leaders and entrepreneurs plan and organize. I’ve added my thoughts to this interesting theory on organization:

    The fantastical
    The theory here is that many entrepreneurs fall into the category of “fantasticals.” These are people who are visual and creative and enjoy finding unique solutions to problems. Because these types are very visual, a typical sorting and filing system won’t work. Everything must be laid out within sight, so if you fall into this category, make sure you have a lot of open space!

    The analytical
    According to the article, “analyticals” are those who are driven by logic and ambition.  Although a traditional filing and sorting system might seem logical for these types, having immediate access to information is essential. If you fall into this category, you might prefer electronic filing rather than hunting for paper files that could waste precious time.

    The environmental
    The article describes the “environmental” as someone who places emphasis on comfort and the way his or her environment feels. They want everything to be welcoming and comfortable, and they sometimes have a hard time parting with their documentation. These individuals enjoy the organizing, and tend to set up systems with interesting themes and methods.

    The structural
    The “structurals,” according to the article, are the ones who are master organizers in the more traditional sense. Theses individuals tend to have a very structured system that may boggle the mind of anyone else. It makes perfect sense to them but when there is more volume than expected, this system can become cumbersome. Structurals may want to streamline their systems before it gets to that point.

    The bottom line is that it helps to know your organizational style and personality before trying the organizational systems promoted in books and TV shows. Once you know what works in your world, you’ll be able to target your organization plans accordingly. Here are some of my favorite blogs on organization: “Women Business Leaders – Is It Time to Detox Your Business,” and “5 Ways to Boost Productivity and Create Balance for Women Business Leaders.”

     


    Women Business Leaders – Is It Time to Detox Your Business?

    January 12th, 2011

    As women business leaders, we work hard to keep our personal and business lives running smoothly and efficiently. Learn how to simplify your life with an organized business strategy.  This will enhance your personal and business well being.

    We’ve all heard about those personal cleansing products that claim to “clarify and detox” your body, so it makes perfect sense that your business clutter could be bogging you down as well. I am amazed at how cathartic it feels when I de-clutter my personal space, so I agree with the points Rhonda Abrams makes in her USAToday.com article, Small Business Strategies: Yep, time to de-clutter again . See if you need to try some of the de-cluttering strategies I’ve excerpted from her article below.

    1. All those stacks
      Toss the magazines, articles and coupons. Better yet, hire someone to file these for you — America needs jobs.
    2. Costly customers
      In a tough economy, it’s hard to jettison any client or customer — after all, you need the cash flow, right? Take a good hard look at your high-maintenance, low-profit customers and evaluate whether you’d be better off without them.
    3. Paper or spreadsheet-based bookkeeping systems
      Seriously? It’s time to catch up with the rest of us and use one of the many, easy-to-use, affordable bookkeeping software programs or cloud-based bookkeeping services.
    4. Clunky contact management
      Still using a spreadsheet, word processing program, your e-mail contacts list, or even your mobile phone to keep track of your important contacts?  Once again, there are a number of affordable, easy sales management programs or Internet-based services.
    5. Business cards
      Not yours — you’ll need those. But, if you’re like me, you’ve got cards you’ve been gathering for years at networking events, conferences and trade shows.
    6. Outdated software
      I still have the original box of Netscape Navigator (one of the very first Web browsers) I bought, but that’s a historical artifact. Toss ‘em.
    7. Old client, financial, and tax records
      OK — you’re not going to really toss these important records, you’re going to archive them. Move them somewhere secure where you can get them only in the event you ever need them.
    8. Aged or aging marketing materials
      Here’s the rule: If you no longer make the product or sell the service, you no longer need the brochure.
    9. Excess, unsaleable inventory
      Yes, it cost you money to make, so it’s hard to toss. But it’s costing you money to store. Find a way to sell it cheap (eBay?) or donate it to a good cause.
    10. Negative thinking
      Entrepreneurs are, by our very nature, optimists. So the most important thing to leave behind as you de-clutter is pessimism.

    These pointers combined with your innate entrepreneurial judgment will help you focus on priorities and planning for the future rather than holding onto the past.