I am a recipient of under-delivery, and I hope to turn my disappointment into some sharable lessons about customer service. I love the concept of excellence and over-the-top delivery articulated in the Ritz Carlton brand. When I choose to stay at a Ritz hotel, I have a particular set of expectations.
Last December, I stayed the night at The Ritz in White Plains, New York, celebrating my niece’s 14th birthday. While preparing to check out of our luxurious room, I broke my toe on a protruding bathroom ledge. I preferred to deal with the issue on my own, and the hotel management team was so excited to have a non-litigious guest — they radiated gratitude and relief as they watched me sign a release. In this celebratory moment, I was asked if I prefer wine, soup or fruit. Making my choice, I was told that whenever I stay at a Ritz, for the rest of my life, I would have fruit in my room.
So, as I travelled to my next family reunion in New York, my hotel of choice was the Ritz Carlton in White Plains. My husband and I checked in after a stressful travel day. Although we were hungry and tired, I convinced my husband that we should wait to eat, as there would be a wonderful fruit basket waiting for us when we arrived. We were greeted with this message: “Welcome back. Thank you for choosing the Ritz Carlton.” Imagine our disappointment when we couldn’t find the fruit – was it perhaps hidden in the mini bar? No fruit to be found yet my toe continues to ache in cold weather.
Given my experience, here is the advice I have to offer when it comes to customer service:
Brand promise: Ensure that the brand promise is echoed through every activity. Make sure that the entire staff understands the nuances of what your company stands for and makes decisions based on this promise.
Action rather than words: Rather than state that you are going to do something special – just do it and then you will have the opportunity to talk about it. Surprise your customer in a good way.
Keep meticulous records: The more you know about your customer the more you are able to delight and super-serve. Beyond keeping records, develop a system to tap into the information that you are collecting without having anything fall through the cracks.
While this isn’t an exhaustive list, I am sure that you all have many more lessons to share. I have written about the importance of customer service before, and you’ll find more tips in my blog, “3 Ways Women Business Leaders Can Create Brand Super Fans.”