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    Tips Women Business Leaders Can Use to Eliminate Interruptions

    Tips Women Business Leaders Can Use to Eliminate Interruptions

    In business today it is so easy to become interrupted, whether it’s by technology or people. I know that as women business leaders, especially, we almost expect the interruptions. Besides our business concerns, we have family worries, health matters, financial stresses and more. We have so many daily disruptions that we’re not even aware our work is being interrupted!

    While I’ve addressed life balance and technology issues in some previous blogs, I have to say the tips from dumblittleman.com tie it all together and offer some really valuable advice.

    Schedule task hours
    Basically, this tip suggests that it’s essential to actually “schedule” specific hours each day to complete tasks. I can relate to this suggestion because I know how it feels when, at the end of the day, you look back and see what didn’t get done and you wonder where the time went!

    Make a to-do list
    This is a great suggestion, and I have used it myself to get organized. The idea here, though, is to separate the to-do list into two lists: a critical “must-do today” list and a less critical “should-do today” if you have time list.

    Define your priorities
    This can be difficult if it’s your job to respond to the requests for others, but the tip here is to look at the requests critically and determine what is in the best interest of your company. I think that is really what it all comes down to, anyway. It’s just that we can get mired in the details and not see the big picture.

    Just say no
    I’ve gotten better at this over the years, but it’s still an uphill battle to just say no. The suggestion here is that if you spend all of your time being the “fixer” you’ll have very little time to take care of your own to-do list.

    Communicate
    This sounds easy but I know that even in the best of business environments there can be a breakdown of communications. The point here is to be verbal. Tell your team members what the situation is in realistic terms and offer them alternate ways to communicate with you if you are unavailable.

    Use your voice mail
    This is a very simple — yet effective tip, but I know we rarely use it. These days, we want to keep every client happy, so turning on the voice mail can be a turn-off.  I’d suggest using this tip only when absolutely necessary.

    Check-in on the half-hour
    I’ve tried to use this tip before, and I have to admit, I am not that successful at it. I do think, however, that it’s worth a try to ONLY check your e-mails at certain intervals rather than every time you hear the chime!

    Cut the wire
    The suggestion here is to simply unplug your Internet connection so you can have an uninterrupted block of time to concentrate on a specific task. I think many of us are unable to do that, given company policies or type of business, but I do think that taking your “office” elsewhere is a great idea, if you can.

    As a way to “de-stress” and focus, I encourage my employees to remove themselves from their environment if they are having trouble concentrating. This may mean moving to another part of the office, spending a morning working remotely when it won’t affect workflow, or even stepping outside with a laptop to get a job done.

    For more on life balance and technology issues, check out the following blogs: Finding Balance for Women Business Leaders and  5 Ways Women Business Leaders Can Control Technology Overload.

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